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Frequently Asked Questions

programming


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Can a Canadian/Indian citizen living outside of Canada/India apply for a Shastri grant?
Yes they can. Citizens do not have to be in their home country to apply for any of our programmes/ awards. Please refer to the eligibility criteria listed within the description of each programme/award for more information.
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Can someone who is not a citizen or permanent resident of either Canada or India apply for a Shastri Grant?
No, unfortunately you have to be a citizen or permanent residents of either Canada or India to be eligible for and funding from the Shastri Institute.
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To whom should I address the hard copy of my application?
Addressing your applications to "Shastri Indo-Canadian Institute" will suffice.
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Will both successful and unsuccessful applicants be notified of their results?
Yes, all applicants will be notified of their application results.
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The application form for the programme I’m applying for asks for a passport-sized photo. Does it have to conform to government passport photo regulations?
Yes, please provide passport photos acceptable to the Canadian Government.
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When can I expect to be able to travel after being awarded an India Studies fellowship?
India Studies fellowship applications take about six months to peer review and adjudicate. Once the certificate of affiliation is secured the applicant must then apply for a research visa. From the time of application, applicants should expect to wait six months before hearing if they are successful and then wait another four to six months for approval of affiliation arrangements and approval of their research visa.
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Can I have my Professor send you a reference letter directly?
We prefer that all application documents arrive at our office in one package. The best practice is to have your professor sign or stamp over the seal of the envelope and then give it to you to submit with the other application documents. The Shastri Institute receives many applications for different grants all year round. We cannot guarantee that random documents arriving at the office will find their way into the right programme file. Disorganised applications reflect poorly on an applicant and may impact the adjudication of the applicant. Please plan ahead to give yourself time to acquire all the necessary application documents before sending in your application.
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The application requirements call for multiple copies of my application documents. Does every copy of my application documents have to be an original?
No. One original and multiple photocopies of each application document will suffice.
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Who is considered a “Scholar” and would be eligible to apply for a Scholar Travel Subsidy Grant?
Anyone who is affiliated full-time with an academic institution of higher learning is considered a Scholar under the terms of this grant. This includes undergraduate students, postgraduate students, professors, librarians etc.
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The application form requires my university transcripts. Can I have my university send you my transcripts directly?
We prefer that all application documents arrive at our office in one package. The Shastri Institute receives many applications for different grants all year round. We cannot guarantee that random documents arriving at the office will find their way into the right programme file. Disorganised applications reflect poorly on an applicant and may impact the adjudication of the applicant. Please plan ahead to give yourself time to acquire all the necessary application documents before sending in your application.
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How do I obtain a research visa for my India Studies Fellowship?
Fellowships for successful applicants are subject to approval by the Indian consulate or High Commission closest to your city of residence:

1. If you live in Ottawa, Gatineau, National Capital region comprising Kingston, Cornwall, Hawksbury, Smith Falls, Carleton Place, Montreal and Nunavut territories please apply to:

High Commission of India
10 Springfield Road
Ottawa, Ontario, K1M 1C9

Tel: (613) 744 3751-53
Fax: (613) 744 0913
E-Mail: consular@hciottawa.ca
Website: http://www.hciottawa.ca

2. If you live in Toronto, Quebec (except Montreal), Manitoba, New Brunswick, Nova Scotia, Prince Edward Island and Newfoundland, please apply to:

Consulate-General of India
365 Bloor Street East, 7th floor
Toronto, Ontario, M4W 3L4

Tel: (416) 960 0751- 52
Fax: (416) 960 9812
E-Mail: cgindia@cgitoronto.ca
Website: http://www.cgitoronto.ca

3. If you live in British Columbia, Alberta, Saskatchewan, Yukon and Northwest territories please apply to:

Consulate General of India
201-325, Howe Street,
Vancouver BC V6C 1Z7

Tel: (604) 662 8811
Fax: (604) 609-2031
E-Mail: indiavisa@telus.net
Website: http://www.cgivancouver.com
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If something comes up, can I split up, defer or extend my India Studies Fellowship?
We understand that sometimes life get’s in the way of long term plans. Please read through our Policy on Deferral, Extension, Interruption and Splitting of a Fellowship to see if you are eligible.

Membership


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Who is eligible for membership?
Membership in the Shastri Institute is open to academic institutions of higher learning in Canada and India, with such credentials as approved by the Executive Council.
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How does one become a member of the Shastri Institute?
If you are interested in membership, and think you may be eligible, please contact the Shastri Institute Office in your country. Click here for contact information.
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What benefits are included in membership?
1. Participation
Institute members benefit from opportunities to participate in the governance of the Institute, its programmes and services. The Shastri Indo-Canadian Institute is one of two Canadian organisations that enjoy bi-lateral relationship directly with a foreign government.

2. Resources
Member Universities in Canada receive an allocation of resource and library materials.

3. Faculty Development and Enrichment
Faculty of member institutes frequently participate in our fellowships, research and visiting lecturer programmes.

4. Member Services
Members receive in-country support services in Canada and India with respect to developing contacts, linkages and partnerships with universities in India.
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How much does membership cost?
Members in Canada and India pay membership fees. The membership fee in Canada is $5,105, in addition to library fees of $486 for support libraries and $1,458 for resource libraries. There is a reduced membership fee of $3,063 and $292 for support libraries for members with less than 6,000 full time equivalent students. In India the membership fee is Rs. 20,000.
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What institutions are currently members of the Shastri Institute?
Please click here for a full list of our Indian and Canadian Member Institutions

Miscellaneous


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Will the Shastri Institute be willing to promote my publication / event / organisation on their website or newsletter?
As a general rule, we are willing to promote a programme or resource that is of interest to our members.
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